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https://www.aboutboardroom.com/virtual-board-meetings-minutes-and-votin

The minutes of board meetings are an essential aspect of good governance, which ensures that every discussion is recorded and decision. The responsibility for taking minutes of a meeting usually will be the responsibility of the secretary of the board or the person who is designated to this task.

The person who records meeting minutes must be competent to listen and capture the entire meeting, even when some directors are debating an issue or arguing over each other. Minutes could also be scrutinized at a court in the event of a lawsuit against the company which is why they must be as impartial and objective in the event of a lawsuit.

Determine the date and time of the meeting. This information is needed to organize your minutes document after the meeting and allows readers to locate the information quickly. It is also important to indicate if the meeting was an ordinary one, a special one, an emergency, or an executive session.

The list of attendees for the meeting. This includes the presiding officers and board members as well as non-voting attendees like guests, staff and other attendees. It is essential to keep a record of all attendees, especially when recording meetings held remotely.

Include a brief overview of each agenda item, with short summary sentences or two that mentions the major topics of discussion and any important decisions made. It’s important not to provide too much detail However, it’s important to not overdo it. In fact, lengthy documents can be overwhelming for readers and can make it difficult to comprehend the direction of the business.