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Whether you’re looking to conduct an M&A deal, establish an alliance or strategic partnership, or even raise funds for your Virtual Data Room startup, it’s essential that all of your crucial documents are accessible potential investors during due diligence. A virtual data room allows you to do this while reducing the risk that confidential information will get into the wrong hands.

When setting up your VDR there are a few steps you should follow to ensure that it is as efficient as you can.

Make sure that the information is in the VDR current. Inclusion of irrelevant information could make investors confused and could cause delays, or even the end of the deal. Create an index of all documents in the VDR and keep it updated throughout the entire process to prevent this. This will ensure that the most current information is always accessible prospective investors and that any discrepancies are accounted for.

Create the VDR folders in a way that users can find and understand what’s being read. This will help to prevent confusion during the due diligence process and can increase the satisfaction of the users and productivity.

Add an extra layer of security by requiring two-factor authentication to access the VDR. This will prevent hackers from who leak data, but it will also prevent them from exploiting loopholes or weaknesses in the security system. You can also add an extra layer of security by using stealth mode, which conceals users’ activities and allows them access to the VDR without detection.